Job Description

Job Overview

We are seeking a friendly and organized Executive Liaison to join our team to serve as a vital connector between leadership and internal teams residents external partners and visitors. This position is for Saturdays and Sundays from 9-5pm.

This role requires administrative organizational and communication support for Vanguard Landings leadership team ensuring smooth daily operations and excellent experiences for families partners visitors and our residents! Your enthusiasm and attention to detail will drive the success of Vanguard Landing and foster positive relationships both inside and outside the company. Self-starter great people skills and office support experience is important!

Vanguard Landing is a brand-new community for adults with intellectual disabilities here in Virginia Beach! And our Executive Liaison team is an integral part of our team here on campus!

What youll do:

• Greet and welcome all guests families community partners with professionalism and warmth; Remain at front desk to monitor front door
• Answer the official Vanguard Landing phone and respond to inquiries providing accurate information or directing calls to the appropriate staff;
• Support Directors and Mangers when asked by doing administrative tasks
• Assist the Executive Director with coordinating tours event preparations and on-campus hospitality as required
• Participate (when asked) in staff meetings and trainings to ensure consistency of service and communication
• Collect mail in box provided when delivered and place in Mailroom for residents to sort into the mailboxes and let Directors know if packages arrive
• Draft letters and make phone calls for the Directors as requested
• Any other tasks and responsibilities assigned by the Executive Director
• Read understand and agree to adhere to VGLs policy and procedure manual

Qualifications:

• High school diploma required; some college preferred
• Prior administrative or Executive Assistant experiences strongly preferred
• Excellent interpersonal organization and multi-tasking skills
• Reliable transportation
• Weekend availability- shared schedule with other Executive Liaison.

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