Estate Manager Job at Activate Talent, Los Angeles, CA

RjNuclY5bkd3YUJSclFQcmcvSml6WGZOMEE9PQ==
  • Activate Talent
  • Los Angeles, CA

Job Description

About the Role

A private ultra-high-net-worth family seeks an exceptional Estate Manager to oversee and orchestrate the seamless operation of four distinct properties.

This is a senior, highly trusted position requiring the discretion of a confidant, the precision of an operator, and the foresight of an executive.

Excellence in this role is measured by what the family never notices — frictionless arrivals, perfectly maintained homes, and a household that simply works. The operation must be invisible.

Property & Asset Management

  • Maintain all four properties at full operational readiness at all times
  • Build and execute a preventative maintenance calendar with documented tracking
  • Audit and renegotiate vendor contracts; establish preferred and backup vendor lists
  • Oversee rental properties to maximize occupancy and NOI with monthly reporting
  • Catalog all high-value assets (art, jewelry, electronics, furnishings)
  • Maintain organized records of warranties, insurance, service agreements
  • Proactively track and renew all licenses, passports, registrations, and policies

Household Operations

  • Ensure homes are fully prepared before every family arrival (environment, groceries, meals, preferences)
  • Deliver a weekly household status report (property, staff, schedule, expenses)
  • Manage household budget with monthly P&L reconciliation
  • Develop and maintain a comprehensive Family Preference Bible

Staff Leadership

  • Recruit, onboard, and manage household staff across properties
  • Build travel-based staffing schedules with zero coverage gaps
  • Create documented SOPs to ensure continuity in your absence
  • Conduct quarterly performance reviews and address issues promptly

Travel & Logistics

  • Manage end-to-end travel logistics (jets, vehicles, property prep, staff briefings)
  • Prepare detailed travel bibles for every trip
  • Coordinate packing, wardrobe, and arrival logistics without day-of surprises

Financial Oversight

  • Build and manage household operating budget within first 60 days
  • Manage invoices, vendor payments, petty cash
  • Deliver annual financial summary to family CFO/accountant
  • Identify cost savings and vendor renegotiation opportunities quarterly

Security, Privacy & Wellness

  • Implement property security protocols and emergency response plans
  • Vet all staff and vendors (documented background checks)
  • Coordinate medical logistics, prescriptions, supplements
  • Maintain household environment aligned with family wellness goals

Family & Lifestyle Support

  • Oversee school logistics, extracurricular coordination, and carpool systems
  • Manage events, birthdays, school functions end-to-end
  • Maintain children’s spaces consistently stocked and organized

Entertaining & Events

  • Execute in-home events to a boutique hotel standard
  • Maintain elite vendor relationships (florists, caterers, event partners)
  • Manage guest accommodations and full post-event reset

Qualifications

  • 7–10+ years managing a UHNW private household, celebrity estate, private family office, or luxury hotel GM role
  • Proven experience managing multiple properties simultaneously
  • Demonstrated leadership of full household staff teams
  • Experience managing significant household budgets
  • Mastery of household management systems and reporting tools
  • Ability to travel and remain on-call as required
  • Three verifiable principal references (not HR)
  • Impeccable record of discretion

Core Competencies

  • Anticipatory mindset
  • Extreme discretion
  • Calm under pressure
  • Detail-obsessed operator
  • Financial accountability
  • Strong leadership presence
  • Tech-forward systems thinker
  • Invisible problem solver

Automatic Disqualifiers

  • No prior UHNW or equivalent estate management experience
  • Any breach of confidentiality in previous roles
  • Inability to provide three principal references
  • Unwillingness to travel or be on-call
  • No experience managing multiple properties simultaneously

Job Tags

Work at office

Similar Jobs

Fred Astaire Dance Studios

Are you interested in a career in Dance. FULL TIME only Job at Fred Astaire Dance Studios

 ...Are you passionate about dance and looking to turn that passion into a rewarding career? Fred Astaire Dance Studios is thrilled to announce an exciting opportunity for dedicated individuals interested in pursuing a full-time career in dance! Join our growing team... 

Kelly

Research Associate Job at Kelly

Perform lab reagent preparation and inventory, sample extractions, total protein determinations, enzymatic digestions, and equipment operation with a focus on ensuring the lab provides timely and quality results to our clients. Bachelors degree in chemistry, biology...

Snyder Collision

Auto Detailing and Buffing Job at Snyder Collision

The cleaning position is responsible for cleaning cars (wash, buff, clean, vacuum, polish, ect) for delivery after collision repairs, in a timely manner along with general clean-up duties. Applicants should be proficient in automotive cleaning, experience with buffing ...

Stealth Startup

Founding Scientific Data Program Lead Job at Stealth Startup

The Opportunity We're building the data layer that every AI drug discovery will run on. Backed by an Nvidia VP. Working with top AI labs, global tech company and global pharma. Growing fast. We need a scientist who can leadnot just manage. The Role ...

Thermo Fisher Scientific

Associate Scientist - Buffer / Media Preparation Job at Thermo Fisher Scientific

Work Schedule First Shift (Days) Environmental Conditions Adherence to all Good Manufacturing Practices (GMP) Safety Standards, Laboratory Setting At Thermo Fisher Scientific, youll discover meaningful work that makes a positive impact on a global scale...