Job Description

One of our clients* is looking for a motivated and organized Assistant Property Manager to join their team in the Providence area!

This role is ideal for someone with prior property management, leasing, or real estate experience who’s looking to grow their career. You’ll play a key role in supporting residents, assisting with leasing activity, and helping keep day-to-day property operations running smoothly.

Key Responsibilities:

Office & Administrative Support

• Greet residents and visitors while maintaining a professional and welcoming office environment
• Answer phones and direct calls appropriately
• Open, sort, and distribute daily mail
• Coordinate outgoing mailings, shipping, and deliveries
• Perform filing, data entry, and general administrative tasks
• Order office supplies and coordinate document storage (e.g., Iron Mountain)
• Check the rent drop box and assist with processing items
• Support the team with special projects and day-to-day office needs
• Act as a liaison between the property office and other departments

Resident Relations & Leasing Support

• Communicate with residents via email and phone to address questions and requests
• Coordinate temporary parking passes for residents and guests
• Process rental applications and assist with lease preparation for new residents
• Prepare and send lease renewals and follow up for signatures
• Support leasing efforts, including responding to inquiries and assisting with tours as needed
• Help coordinate maintenance requests and ensure timely follow-up

Financial & Operations Support

• Accept and record rental payments
• Assist with monitoring rent collections and delinquencies
• Organize invoices and support accounts payable processes
• Assist with vendor payments and administrative tracking
• Help prepare move-out files and final account statements

What We’re Looking For:

• Bachelor’s degree or relevant experience in property management, leasing, or administrative support
• Prior experience in property management, leasing, or real estate strongly preferred
• Strong organizational skills and attention to detail
• Comfortable communicating with a variety of people (residents, vendors, team members)
• Ability to multitask and stay organized in a fast-paced environment
• Proficiency in Microsoft Office (Excel, Word, Outlook); experience with property management software is a plus
• A positive, team-oriented attitude and willingness to take initiative

Why This Role?

• Opportunity to build on existing property management or leasing experience
• Hands-on exposure to operations, leasing, and resident relations
• Supportive team environment

This is a direct-hire, full-time position that includes full benefits and a competitive salary** (commensurate with experience)!

*This posting is from a staffing firm, but is a direct-hire opportunity with our client (no temporary/contract employment with the agency). All resume submittals will be kept completely confidential and will not be shared with our client without applicant approval.*

**Quoted salary range does not guarantee the final salary offer. Offers will be determined by variables such as years of experience, education level, etc.**

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